A conversation is shaped by two parts. Someone who talks and someone who listens. In order for the latter one to be able to understand the message correctly, the first one should be very precise and clean with the wording and conscious about who the receptor is. Otherwise, a positive intention could turn into something negative and destructive.
Mostly, in meetings with the staff, the results are not what you may have hoped for. And that is just a communicative mistake.
A meeting with the staff is a space created to say thanks or to present an objective and the plan to achieve it. But it could become a tense moment. That’s when nobody enjoys to be at the meeting, and none of the objectives is reached.
I guess that it’s not often that the managers or even bosses take a moment to develop and plan a meeting correctly before the meeting takes place.
Here is when a misunderstanding appears. Because you as boss expect something from your staff but they’re just not getting the point.
You must be extremely clear and precise with the message.
Let’s say that you want a Mountain-bike, red, with 6 gears, dual suspension and hydraulic brakes. It’s not the same whether you go to a bike shop and say: “Hello, I want a bike” or if you go to the shop and say: “Hello, I want a Mountain-bike, red, with 6 gears, dual suspension and hydraulic brakes”.
Staff-meetings are the bridge between strategy and action. In this space you can guide, say thanks, motivate and lead your team in the right direction. That’s an awesome tool to connect your ideas and strategies with the driving force of your enterprise.
So, how can you plan and develop a meeting with your staff (efficiently)?
1) Set a goal for the meeting (something to change or improve). One goal each meeting is optimal, enough and constructive. In this way you can measure the progress.
2) Take a look at your business’ situation. To describe it in the meeting and explain “why” it is important to make this certain chance or improvement.
3) Draw a plan with deadlines and To Dos – what to do, who, how, why (Don’t expect to show a problem and that magically someone finds a solution, because probably they’re not developers or planers).
4) Create a document where the plan is written with the above points. In that way they’ll understand everything and no one will forget it.
5) How to finish the meeting:
a) say thanks to your employees for spending their time in the meeting
b) give them some motivational words
c) make agreements with the executors of the tasks.
d) congratulate them for all the good things.
e) say goodbye showing respect to your employees.
Reaching your goals isn’t hard. In fact, it’s easier than you think. You just have to know what you really want and how you plan to get it.
Well then, dear readers, we’re in the last chapter of our especial for gastronomy.
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